We’re excited to share some helpful product updates with you this April! These enhancements are designed to help you work smarter, giving you more time to focus on what matters most and making your daily tasks smoother and faster. Let’s make this month even more productive together! 

If you have any questions or need clarification regarding any of the items on this list, please contact our support and customer success team. We are happy to assist you! 

Accounts Payable 

Functional improvements 

Importing historical invoices 
It’s now possible to import historical invoices as whole documents, available for viewing in the system. This feature is particularly useful in the following situations: 

  • During the onboarding of a new entity. 
  • When there’s a requirement to import invoices previously processed in external systems (e.g., expense invoices). 
  • Any other situation when invoices need to be registered in Cevinio without being processed or posted to the ERP system, for example, to prevent duplication. 

Automatically select the right vendor bank account 
If a vendor has multiple bank accounts, the system can now automatically select the correct one based on the account data provided on the invoice. ving automation capabilities. 

Enhanced amount validation calculations 
We’ve expanded the calculation capabilities within the Robot, allowing for a broader range of validations between invoice subtotals and currently open invoiceable amounts based on receipts. New available calculation values include: 

  • InvoicedExcludingVat = invoiced * price excl vat  
  • InvoicedIncludingVat = invoiced * price incl vat  
  • OrderedExcludingVat = ordered * price excl vat  
  • OrderedIncludingVat = ordered * price incl vat  
  • OpenExcludingVat = (ordered – invoiced) * price excl vat  
  • OpenIncludingVat = (ordered – invoiced) * price incl vat  

Year-specific duplicate invoice checks 
It’s now possible to allow identical invoice numbers from the same creditor, provided the invoices belong to different accounting years. This enhancement is particularly helpful when creditors reuse invoice numbers annually. The feature can be activated by the Cevinio support team. 

Expanded ERP payment data integration 
We’ve expanded the payment details available within the UI for projects where Cevinio receives payment confirmations from an ERP. The new fields include: 

  • Payment Date 
  • Reconciliation Number 

This additional information will appear only when the payment interface transfers these details from the ERP to Cevinio. 

More automation for invoices with unrecognized vendors 
We’ve added a new option to improve automation when the system does not recognize a vendor (creditor). 

  • Before: Invoices would get stuck in Step 3 if the vendor was not recognized. 
  • Now: With the new option “Automatically create invoice if no creditor was recognized,” these invoices automatically move to Step 4. 

This helps projects with multiple teams handling different invoices. Invoices will no longer get stuck in pre-processing, they move directly to Step 4, allowing to apply visibility rules, making specific invoices visible for specific team only.  

You can activate this option in the “Company Preferences” screen. 

Usability upgrades 

Automatic hiding of irrelevant PO lines 
We’ve improved Step 4 to automatically hide irrelevant lines on PO invoices. Important details: 

  • This feature works only for non-electronic PO invoices. 
  • The system automatically hides PO lines with the Robot score below a certain level (configurable threshold). 
  • Hidden lines are automatically deleted when you save or process the invoice in Step 4. 
  • If needed, the AP agent can restore hidden lines before saving or processing the invoice. 

Benefits: 

  • It saves time by removing unnecessary PO lines automatically. 
  • Especially helpful for invoices with many lines and partial invoicing. 
  • The AP agent always has control and can restore lines if necessary. 

Improved visibility for invoice total amounts 
We improved the way Cevinio displays differences in invoice totals on the Step 4 screen. The system now clearly displays the difference between the amount recognized by our AI and premium engines and the amount manually entered or corrected by the AP agent. 

Differences may occur due to manual corrections, irrelevant PO lines still linked to invoices, or other factors. Previously, this calculation could have been confusing because it did not clearly reflect the impact of our advanced recognition tools. 

Important details: 

  • The system always considers amounts recognized by the AI or premium engines as the basic amount for comparison. 
  • This improvement is available for all projects but needs additional setup. 

This change helps AP agents quickly understand invoice totals, preventing confusion and improving clarity during processing. e is no longer relevant, as validation is no longer a mandatory part of the company registration process.