Release notes for March 31, 2022

New features in this update

Workflow quantity difference check at line level: Within Cevinio’s workflow solution, we have extended the ability to validate quantity differences. Of course, we already had checks on price differences between the PO (Purchase Orders) line and the invoice line and had validation on header level, validating the quantity invoiced against the quantity received. We have now extended this by performing the same action on the line level. This feature will help process and approve all the invoice lines already received and only block the missing lines in a receipt.

Allow the accounting robot to include PO currency in rulesets: We have extended our solutions capability in determining the currency. We could already derive the currency via the vendor bank record or simply by taking the currency of the invoice. For certain clients, the requirement was added to have the ability to derive the currency via the PO header information. This feature allows this capability and also can trigger warnings when there are any deviations.

Extend the automation of compliance rules: We have invested in our capability to automate and simplify the creation of compliance rules. This extension allows us to follow the master data and the additional fields stored at the vendor level.

Create an API (Application Programming Interface) to connect to an external arrears management solution: We have created an API that allows us to connect to an external arrears management solution for our Accounts Receivable module. Information regarding the debtors and the open positions per debtor is now automatically transmittable to such an arrears management solution.

Usability improvement on GRN (Goods Received Notes) processing UI: Within our new GRN processing solution, we have found a first usability improvement. On the mouse-over pop-up file is displaying the relevant information on the particular GRN transaction, we have now removed the date field in case of an “empty” receipt line.

Compatibility update for prepayment invoices with GRN processing: We have extended the GRN processing capabilities of the system. This is for clients that want to use our prepayment processing (processing an invoice without receipts) AND GRN line level processing. With this new feature, we allow these to work in conjunction.

Update the outgoing AR invoice layout options with “attention to field”: Besides the bill to and ship to information, we have now extended the outgoing invoice formats to contain an “attention to field”. This improves our clients’ ability to address invoices to the right people.

API to allow invoice payments from an external system in our AR module: Cevinio has developed an API that enables payments on accounts receivable invoices to be managed and maintained via an external system. The main benefit is that from now on we can connect to solutions matching bank statements with open invoices, allowing us to administratively set these invoices to be paid.

Update on the integration for outgoing invoices with Tungsten. We have updated the logic in our UBL to also include the Bill To information on our integration with Tungsten.

Update on the integration for outgoing invoices with Ariba. We have updated the outgoing invoice integration with Ariba by improving the ability to work with the zero-rate VAT scenarios, the match with “Sold To Name”, and Country code vs. “Bill To or Sold To” information on the purchase orders.

Update on the integration for outgoing invoices with Coupa. For our integration with Coupa we needed to update the logic on negative lines to limit the ability to have negative quantities. By putting in logic, we have done so. We will recalculate the lines with negative amounts and positive quantities.

Extend the posting interface API with the Goods Receipt level processing capabilities. For clients that want to make use of the new system’s ability for goods receipt level processing, we have extended the invoice posting API to be able to post on the Goods Receipt level. We improved our flexibility, allowing clients to have both Goods Receipt level processing and the regular PO line level processing to work within the same environment. Now, we can distinguish on PO type what exporter to use, giving the client complete flexibility on their processes per country or company code for instance

Bugfix on AR module navigation. We had a small bug on the accounts payable module, where it was not possible to navigate back to the cockpit from the general overview in the accounts receivable module.