We’re excited to introduce a new product update packed with powerful enhancements to make your processes smarter, faster, and more efficient. This release marks the official launch of our brand-new Vendor Portal. Get ready to empower your teams and suppliers to work more seamlessly than ever. Let’s dive into what is new! 

If you have any questions or need clarification regarding any of the items on this list, please contact our support and customer success team. We are happy to assist you! 

Accounts Payable 

Functional improvements 

Vendor Portal 
Discover the Vendor Portal, a platform that simplifies and improves communication and collaboration with your vendors via 3 key functions:  

• Automated e-invoice submission: Cevinio enables direct e-invoice ingestion from vendor ERPs via API, using standardized formats like XML or EDI. Key features include seamless invoice submission, built-in validation to reduce errors, smart data enrichment for improved compliance, and automatic conversion to a unified format, streamlining AP workflows and boosting efficiency. 
• PO-flipping: Cevinio’s PO Flipping feature lets suppliers quickly convert purchase orders into compliant e-invoices with minimal manual input. It includes automated PO distribution, a guided invoice creation Wizard, and full visibility into POs and invoices reducing errors, boosting transparency, and simplifying the invoicing process. 
• Status overview: gives suppliers 24/7 access to invoice and payment status, eliminating the need to contact AP teams. With intuitive search, complete visibility across all channels, and easy reporting tools, suppliers can quickly find the information they need, anytime, from anywhere. 

AI-Powered PO line matching with confidence scoring 
We’re excited to introduce an enhancement to Cevinio’s AI capabilities: automated PO line matching powered by PresetAI, our proprietary, LLM-based engine. 

This new feature intelligently identifies and matches purchase order (PO) lines using advanced AI logic. What’s more, we’ve improved our confidence scoring mechanism that gives greater clarity and reliability in your invoice approval process. 

What you need to do: To activate this feature, make sure your organization has PresetAI implemented, and the relevant matching presets are configured. 

Extract part of the invoice text by the Robot rule’s condition. 
As part of the Robot’s capabilities, you can now use Regular Expressions (RegEx) to extract a specific part of the invoice text and then use this text as a condition for further actions.  

For example, if a vendor includes the PO number inside the “product name” field, you can now apply a RegEx-based command to extract that value. The extracted text or value can then be used to populate the PO number field on the invoice or serve as a condition for other Robot actions. 

This functionality is especially useful when PO numbers or other identifiers are embedded in text fields, making it easier to extract and match data. With this enhancement, we’re strengthening the Robot’s ability to automate data matching and extraction processes. 

Skip dimension validation when progressing invoices 
We’ve added a new setting at the dimension level that allows you to skip validation of specific dimensions when an invoice is sent to Workflow or posted. 

This feature is especially useful when you’re: 

• Rolling out new dimensions on the header or line level 
• Phasing out old or unused dimensions 
• Managing a transition period with incomplete or optional dimension data 

With this flexibility, you can ensure smoother invoice processing during organizational or configuration changes, without interrupting your workflow. 

Robot scores now shown for budget PO lines 
We’ve improved the Accounting Robot’s handling of budget POs by enabling score visibility for their invoice lines. Previously, robot scores were not displayed for budget POs, which meant it wasn’t possible to automatically hide non-relevant (low-scoring) lines. Now:  

• The Accounting Robot now includes scoring for invoice lines on budget POs 
• Enables the system to automatically hide low-scoring, non-relevant lines for budget PO invoices 
• Provides more data for smarter and faster decision-making 

Usability upgrades 

Improved status control: “Robot is running” 
To support more controlled testing, we’ve enhanced the Robot module with better handling of the “Robot is running” status. Previously, users could unintentionally re-trigger the Robot while it was already processing an invoice or during export, leading to potential conflicts or confusion. 

Now, the “Run Robot” button is automatically deactivated when: 

• The invoice is already being processed by the Robot 
• The invoice is in the exporting phase 

This ensures the Robot cannot be run twice for the same invoice simultaneously. 

This improvement is only useful for PowerUsers who run tests or manage Robot processing directly via the Robot management screen. 

Bug fixes

Safeguard added: prevent overwriting of creditor settings 
We’ve introduced a safeguard to prevent unintended overwriting of certain creditor-level settings that are not interfaced via the Vendor Master Data (VMD). 

Previously, when loading a new VMD file, the system could reset some of these non-interfaced settings to their default values, potentially overwriting manual adjustments made by users. 

This improvement helps preserve your manual configurations and ensures greater stability in vendor data management. 

Technical updates (Accounts Payable and Accounts Receivable) 

New control: store incoming files before processing 
To protect system performance, Cevinio has, until now, prevented the same file from being processed more than once on the same day. This safeguard helps avoid performance issues when an external system accidentally sends the same file multiple times. 

However, for certain interfaces, such as acknowledgment interfaces, it is logically valid to receive the same message more than once in a single day. To accommodate this, we’ve introduced a new interface-level setting that offers greater flexibility. It is now possible enable or disable duplication protection per interface, based on your specific needs (can be managed by Cevinio support only). 

Improved import/export AI presets  
We’re continuing to enhance our AI functionality to make your workflows even more efficient. Our LLM-based AI engine operates using configurable presets that drive intelligent automation. You can now import and export AI presets, making it much easier to migrate configurations between environments, such as from test to production. The function is available in Robot module, and requires at least PowerUser access rights. 

Enhanced monitoring: PEPPOL exports and imports for accounts payable and accounts receivable 
We’ve improved the internal monitoring of PEPPOL export and import connections to enhance visibility and responsiveness. These enhancements enable the Cevinio Support Team to react faster and simplify investigations when issues arise.